Digitizing the New York City Mayor David N. Dinkins Photograph Collection Sarah Cuk New York City Department of Records and Information Services, United States of America
I will describe digitizing photographic negatives from the Mayor David Dinkins administration (1990-1993) at the NYC Municipal Archives. Unlike typical workflows where records are digitized once processed, I’m simultaneously processing, digitizing, and describing. This maintains consistency so that everything is standardized and ready for members of Dinkins’ Administration to transcribe.
Introducing DadoCM: A New Conceptual Model for Describing Digital Archives with IIIF Gregory Wiedeman(1), Meghan Slaff(2) 1: University at Albany, SUNY, United States of America; 2: University at Albany, SUNY, United States of America
DadoCM is a system-agnostic conceptual model for delivering digital archival materials in large aggregations using archival description. Funded by IMLS, it reduces metadata duplication, improves access, and supports IIIF-based delivery. This session introduces the model and explores its integration with ArcLight and its applicability for institutions of all sizes.
Stitching Stories: Bringing Material Culture into Digital Humanities Mariam Ismail Virginia Tech, United States of America
The 23/54 Project preserves the legacy of a 1947 education lawsuit in Appalachia, Virginia, through a community quilt. This presentation explores how 3D scanning and an interactive digital exhibit expand the quilt’s reach, integrating material culture into digital humanities while engaging descendant families, communities, and students in the process.
DataWorks: Creating A Data Catalog From The Ground Up Huda Khan, Vijoy Abraham, Tom Cramer, Kim Durante, Hannah Frost, Amy Hodge, Peter Leonard, Rochelle Lundy, Astrid Usong, Vivian Wong, Nick Budak, Aaron Collier, Justin Littman, Maricela Abarca, Kate Barron, Greta de Groat Stanford University, United States of America
Stanford University Libraries is developing the Dataworks data catalog which is a data discovery system for supporting research and teaching activities. This presentation will cover current and planned work for understanding user needs, developing an infrastructure for metadata retrieval, and designing and testing the DataWorks user interface.
From Paper Trails to Public Portals: Increasing Collection Visibility Through Digital Stewardship Elysian Koglmeier Artwork Archive, United States of America
Discover how cloud-based collection management systems help bring objects to life—transforming static records into dynamic, discoverable content. Learn how institutions are increasing access to share more stories with more people, and embedding materials into websites to better engage audiences with the richness of cultural heritage collections.
From Backlog to Access: Scalable Metadata with Generative AI Wen Nie Ng Virginia Polytechnic Institute and State University, United States of America
This presentation explores a low-barrier, scalable strategy for using generative AI to address cataloging backlogs in visual collections. Focusing on the creation of minimum viable metadata, it offers real examples and practical guidance on prompt design, implementation, and ethical oversight to support faster access without compromising long-term descriptive quality.
Metadata in Practice: Building the ATE Impacts Photo Archive Michelle Lake, Kendra Bouda Internet Scout Research Group - UW Madison
This session explores the creation of an image collection for the ATE Impacts book, which showcases the achievements of NSF ATE projects. Presenters will share metadata strategies, collaborative workflows, and lessons learned. Flexible governance, student involvement, and long-term access, discoverability, and reuse in technical education collections will be emphasized.
Cross-Institutional Approaches to Teaching Digital Libraries with Real Collections in a Simulated Real-World Practice Environment Wen Nie Ng Virginia Polytechnic Institute and State University, United States of America
This presentation explores a cross-institutional initiative between the University of Tennessee, Knoxville and Virginia Tech that brought real digital collections into a graduate-level digital libraries course. It examines how a simulated real-world practice environment impacted student learning, critical thinking, and professional preparedness, and offers insights into effective academic-library collaborations.
Lost in the Web: Safeguarding the Visibility and Integrity of Digital Collections Akanksha Singh Discoverygarden Inc, Canada
This session explores strategies to design discoverable content and avoid content loss, whether through failed migrations, broken URLs, missing metadata, or outdated systems. Topics covered include metadata resiliency, the use of persistent identifiers, optimizing content for search engines, and digital sustainability.
Experiences and Advice from the Institutional Perspective of a Consortium-Based Digital Collection Management System Migration Evan Miller Butler University, United States of America
System migrations take time and energy; however, this is not always the reality for institutions, especially with consortium-supported systems. Sharing takeaways and practical examples from a digital collection management system migration, the presenter will discuss how an archives can assess its collections and remediate metadata efficiently and effectively under a prescribed timeline.
Renaming Failure as “readme.files”: Lessons Learned from Early and Mid-career Archives Perspectives Lauren Turner, Katherine Crowe University of Denver, United States of America
Born-digital archiving is rarely seamless, yet unexpected challenges often feel like failures. This session "renames" these experiences as valuable learning experiences, emphasizing documentation and reflection over judgment. An early and mid-career archivist share insights on turning challenges into valuable knowledge for future archivists, and opportunities for personal discovery.
